HR EMPLOYEE RECORDS MANAGEMENT
The VisualVault ERM solution delivers a secure, compliant single source of truth for HR records–from onboarding through termination and retention. Your HR records will be auto-indexed, perfectly organized, easily searchable and ready to apply a simple set of parameters that deliver the exact collection of records you need to fulfill any audit.
VisualVault HR employee records management Delivers
Compliance
Access controls, retention alerts and a collection of other capabilities that ensure compliance and make audit prep and responses efficient, frictionless and headache-free.
Security
Confidential HR documents and the sensitive data they contain are safeguarded within VisualVault’s secure, cloud-based platform, ensuring controlled access and peace of mind.
Search & Retrieval
Robust automated metadata tagging upon upload ensures that documents are properly categorized – making them easy to locate, retrieve, and manage when you need them most.
Automated Processes
Streamlined workflows, including auto-routing for approvals and automated notifications, eliminate manual tasks, reduce delays, and boost overall HR efficiency.
Bringing Order to HR Files, Whether Paper or Digital (or Both)
VisualVault is in the unique position to be able to help you quickly bring order to all of your HR files – whether they be paper, digital or most likely, a collection of both.
We can rapidly configure and implement our digital solution and bring order to all of your documents. And if you have paper files, in cooperation with our sister company GRM, a nationwide leader in high-volume document scanning, we can make your collection completely digital. Working in cooperation, we can securely scan and index documents, adhering to the strictest operational procedures.
Our system delivers structure and consistency as your collection of documents grows. This structure combined with our powerful and flexible search functionality guarantees order.
The result is…exactly what you need. 100% digital. 100% searchable. 100% compliant. 100% audit-ready.
Metadata and Indexing: The Keys to Efficiency & Compliance
If documents reside in file cabinets and boxes or digital files are spread across hard drives and servers, there’s no way you can possibly know what exists, where it is or find it when you need it.
With the VisualVault solution, critical metadata is auto-assigned to documents; they’re auto-filed and and are prepped for easy search and retrieval. And that same set of metadata helps ensure compliance – maintaining necessary access and security protocols as well as defining retention requirements.
The Pain of Audits Will Be a Thing of the Past
We hear it time and time again. Preparing for audits is stressful, disruptive and requires way more manual work than it should.
Our Employee Records Management solution makes that painful experience a thing of the past. Simple functionality allows you to:
- Define and configure exactly what the audit requires
- Provide temporary, limited access to auditors
- Report results are presented and and easily accessed in a single screen
- Any missing documents or deficiencies are clearly identified and can be quickly remedied with the upload of immediately auto-indexed documents
Up Your Game With Insights from Analytics
One piece of data might be the answer to a question or the fulfillment of a requirement. And that’s important and valuable. But, if you’re seeking insights that can help guide strategic management of the HR function, you need quality Analytics that aggregate your data, analyze it and provide predictive capabilities that model a view of the future.
VisualVault delivers.
HRIS? No HRIS? You Need VisualVault
While many organizations already employ an HRIS platform, many of them fall short when it comes to certain employee records management capabilities and process automation. Whether operating independently or seamlessly integrated with your HRIS platform, VisualVault delivers a breadth of sophisticated document and process management capabilities that can save your HR team substantial hours, dollars and frustrations.
And, if you presently don’t employ an HRIS platform, give us a call. Many organizations rely exclusively on VisualVault for critical HR functions, rather than investing in an expensive HRIS platform.