Effective Cannabis & Liquor Program Oversight

VisualVault’s SaaS platform offers government regulatory programs with a complete solution to manage all aspects of liquor, medical and recreational marijuana programs.

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A Proven Solution in the Market

VisualVault is presently employed as the platform to manage nearly every component of a major state-run marijuana program. This experience combined with the valuable apps and processes that comprise many of VisualVault’s solutions make us a natural partner to deliver your alcohol and marijuana programs.

Among the key functionality that VisualVault delivers:

  • Licensing & Renewals
  • Compliance & Enforcement
  • Dispensary Operations
  • Revenue Collection & Processing
  • Systems Integrations
  • Third-party Collaboration
  • Reporting & Analytics

Internal & External Parties Come Together

Our unique approach to program licensing allows all parties to access and work within the platform. And this is particularly important for complex and highly-regulated Liquor and Marijuana programs – given the diversity of parties involved and the highly-specialized processes that each party must execute.

Geographically dispersed, some internal and some external, inspectors, growers, doctors, citizens, retailers and government employees all come together in an interconnected environment characterized by simplicity, efficiency and visibility.

proven solution for licensing applications

A Proven Solution in the Market

The regulations and licensing requirements associated with Cannabis and Alcohol is unusually complex – and for good reason. The laws and the enforcement of those laws are designed to protect public safety and bear the burden of a well-coordinated approach between local government, state government and citizen-owned businesses. 

The complexity involved in the regulation of these important programs aligns with VisualVault’s ability to manage multi-tiered product sets, licensing and renewals, inspections, assignment of territories, submitting price postings and a host of other required tasks. And, all of these go from manual and difficult to track to automated, efficient and well-documented when executed in the context of the VisualVault solution.

A Snapshot of Program Performance

Real-time analytics are presented directly to easily-configurable, custom dashboards to increase visibility into all program KPI information while the automation of reporting reduces staff workloads and improves data accuracy

How It Works?

Below is an example of a common licensing or permitting need and how the process progresses through the system

1

Government agency creates forms for collection of data and designs automated process flows with low code workflow builder (low code iForm designer & low code workflow builder)

2

All constituents (citizens, doctors, retailers, etc.) access system directly; processing requests, reviews, approvals and a variety of other actions

3

Distinct actions of different parties trigger automated workflows that move digital process forward (workflow automation)

4

Approvals, certificates, licenses, permits and all other relevant conformations delivered digitally to relevant parties

5

All auditing of program and related field work executed within system in real time (iForms)

6

All parties access custom dashboards online; displaying a combination of status of individual requests and aggregated, program-wide data (analytics)

“That’s a Good Question!”

Below are some frequently-asked questions and short answers related to VisualVault Liquor and Marijuana program capabilities.

How would I connect this liquor and cannabis platform with other government systems?

Most ECM platforms have the ability to get information from and send information to other systems through APIs and microservices. Every integration is unique and requires some level of customization.

VisualVault is particularly well-suited to easily connect to and share data with your existing legacy systems. Our platform is capable of pulling from dozens of systems concurrently in real time on an ongoing basis while maintaining and adhering to both the highest levels of security and data integrity.

Can citizens manage every step of the process online or do some requirements still require visits to government offices?

Yes. Citizens can manage every step of the process online from applications through renewals. However, that does not apply to any processes related to medical evaluations that may be required in order to be approved for medical marijuana use.

With everything done online, how do you guard against fraud and people using medical marijuana for recreational purposes?

While no system or process can ensure there is no fraud, a quality online program is more effective at preventing fraud than programs that rely heavily on manual and personal processes. The fact that all parties, including prescribing doctors, are integrated into a single system and all data being resident in the system allows for more effective checks and balances, tracking and auditing.

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