Healthcare Competency Tracking

A turnkey means of tracking the competencies of your staff in order to improve patient care, streamline processes, simplify audits, maintain accreditation and mitigate legal risk.

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A Simple Solution for a Complex Problem

The complexities of managing competencies across your organization are substantial. And the stakes are high. The VisualVault solution organizes and streamlines the process — setting you and your organization up for success.

Streamline Processes

Manually managing thousands of competencies across thousands of employees is a time consuming, confusing and expensive process. Make it simple and turnkey.

Improve Patient Care

Ensure that at all times, all employees are well-versed in procedures and equipment in order to deliver superior patient care.

Improve Visibility

Have a complete view of the status of all competencies – completed and in good standing as well as deficiencies.

Simplify Audits

Be prepared at any moment to quickly and easily respond to a JCAHO audit. Just run the report. No preparation is required.

Mitigate Risk

Avoid time-consuming and costly litigation that’s, in part, the result of competency management failure.

A Collection of Features That Deliver

VisualVault delivers a collection of critical capabilities that collectively add up to an ideal Competency Tracking solution. Paper-based, manual processes that are handled inconsistently department-by-department are transformed into efficient, consistent, digital processes.
iForms

iForms

Use drag and drop form builder to build forms that capture and structure key data.

Workflow Builder

Easily build workflow automation sequences that route data and documents automatically.

E-Signature

Online signatures made easy to simplify critical approvals.

Analytics

Dashboards

Customized views of program data that tell you exactly what you need to know at a glance.

Build A Custom Competency Form From Scratch

The first critical component of an effective Competency Tracking solution is having the ability to build and easily customize digital forms that capture the required data for each Competency. The low-code no-code VisualVault iform is perfectly-suited for this need. Delete fields that you don’t need. Drag and drop new fields that you do need.

 

Keep Your House In Order And Audit-ready

Beyond ensuring that your staff is well-educated and capable of delivering superior patient care, there are a host of other practical reasons to make sure competencies are managed. When you have a well-managed Competency Tracking program in place, responding to JCAHO audits is simple. All data is present and required reports can be run.

But, beyond ease of audit response and successful ongoing accreditation, proof of proper competency training and maintenance can also be a critical part of defending your organization in the unfortunate circumstance of patient litigation.

Improved Interdepartmental Processes

Human Resources is dedicated to making sure Competency training and tracking is in order. Clinical departments are dedicated to delivering superior patient care on a daily basis. With the VisualVault Competency Tracking solution in place, your Competency program is simplified and these two sets of objectives remain perfectly aligned.

AI-Enabled Analytics Deliver Superior Views and Insights

VisualVault’s advanced analytics functions translate volumes of complex information into clear, simple and actionable views. As part of your dashboard, view charts and graphs that telegraph key information and trends. And perhaps most valuable, this AI-enabled function gives you a predictive look into the future.

“That’s a Good Question!”

Below are some frequently-asked questions and short answers related to VisualVault Case Management capabilities.

Do Competency Tracking solutions integrate with HRIS systems?

Yes. Competency Tracking software solutions can integrate with your HRIS system via API connections and update HR records with employ competency records.

When you have a digital Competency Management solution in place, do you still have to manually schedule re-certifications?

No. You can designate dates within the system and get auto-reminders when important re-certification dates are approaching.

What is the process for designating approval in a digital Competency Management system?

Similar to offline systems, a signature is most often required. But, with the digital solution, eSignature capability allows for an online signature.

With a digital Competency Management system, how do you provide for all of the different competencies between departments?

With digital solutions, you can customize forms from department to department in order to address unique data capture needs. However, the admin of the system can also a certain structure or required fields in order to maintain some consistency for reporting, etc.

Does JCAHO require that competencies are managed with a digital solution?

No. JCAHO continues to allow for and reviews paper-based processes.

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